Showing posts with label Time Management. Show all posts
Showing posts with label Time Management. Show all posts

Monday, 10 April 2017

First Things First




Time management is the process of planning how to segregate your time between specific activities to accomplish your goals effectively. Time is always limited, so ensure that you spend right amount of time on the right activity. Skills involved in managing your time efficiently include planning, setting clear-cut goals, prioritizing tasks, and monitoring where your time actually goes.   

Setting priorities is a vital tool in the time management toolbox. Put important things first i.e., complete the most difficult tasks first and then, identify your top priorities as well as the amount of time you need to invest in them. Good time management facilitates you to work smarter – not harder – so that you get more done in less time, even when pressures are high.       

Once, a lecturer walks into a classroom with a bag of sand, pebbles, some big rocks and a bucket. He calls out one of the student to put all three grades of stone into the bucket.  The student duly comes forward to carry out the task, starting with the sand, then the pebbles, and then the rocks, which do not fit in the bucket. This is an analogy of poor time management. If the student would have put the rocks first, then pebbles and then the sand, all three would have perfectly fit as the sand slides between the pebbles and rocks easily. This is much like time management, by completing the biggest task first, you leave room to complete your medium tasks, then the small or easy ones. If you spend all your energy and time on the small stuff, you will never have room for the things that are significant to you. Therefore, take care of the big rocks first i.e., the things that really matter. Set priorities. The rest is just sand.      

Time flows in the same way for all human beings - be it rich or poor. It seems like there is never sufficient time in a day. But, since we all get the same 24 hours, why is it that some achieve so much more with their time than others. Time management helps you decide on what to prioritize in life.  Rank daily tasks based on its importance and make a priority list. There is no one busy in this world, it just depends on priorities. One will always find time for the things that he/she feels important. It’s not about ‘having’ enough time. It’s all about making time.  

People with no definite goals will find it difficult to prioritize time. Set your goals as high as possible and strive hard to accomplish it. People often miss time unknowingly.  For example, most people listen with the intent to reply, not with the intent to understand.  You must probably seek first to be understood. The whole purpose of time management is to enable you to have enough time to spend with your loved ones, doing the things you enjoy. Pay attention to the stuffs that are critical to your happiness. In fact, if your mind is cool, you will start enjoying life. 

There are many principles of time management that would make a great difference to the way you manage each day.  Mastering the principles of time management is important to achieving your goals.  

Now let’s have a look at the principles of time management: 

Planning

The key principle to effective time management is planning. Planning involves thinking in advance how to manage your time to achieve the desired goals or results. With an effective plan, you will never sit around and wonder as you will have a schedule with priorities that need to be achieved. This will enable you to finish one task completely and then move on to the next quickly.

Creating deadlines    
                                         
Self-imposed deadlines are one of the most effectual techniques of assuring productive effort by monitoring progress. Having unrealistic deadlines that are not going to work will definitely affect your effectiveness and causes stress. Therefore, get rid of the backlog and set goals for yourself.  

Do one thing at a time  

Multi-tasking is a myth. In reality, you are actually switching back and forth between tasks.  While switching, you tend to lose the depth of your engagement, absorption thus makes you less efficient.  Therefore, concentrate on doing and finishing one task at a time as far as possible.

Eliminate or Minimize Distractions 

Distractions like phone calls, internet, emails, etc., may lead to compromise of performance and incompletion of tasks promptly. Therefore, make the necessary arrangements to keep these distractions to a minimum. Also, you should be an expert in avoiding distractions and maintaining focus on your task.  
   
Give yourself a break

Never forget to include time to relax in your schedule. Use your free time to do things you really enjoy! Spend time with your family, do exercise, go shopping or hang out with friends. And definitely you will start enjoying life!!    

Thanks for reading.

Saturday, 18 March 2017

Four Simple Steps to Develop Good Habit



If habits are stepping stones, their choice should be the outcome of reality’s and targets’ cognitive approach. Acharya Rajneesh once proclaimed that “I am less interested in your chain-smoking but more interested in your habit. Any habit that becomes a force, a dominating force over you, is a great sin. One should therefore live more in freedom. One should be able to do things according to the situations but not according to the habits”. 

1.     Control Your Thoughts
If you don't learn to control your thoughts or opinions, you will never learn to control your behaviour and if you don’t learn to control your behaviour, you will never be able to build good habits. Habit creates the appearance of justice and progress has no bigger enemy than habit. 

2.     Change your thoughts & Actions
If you want to replace the bad habits with the good one, you have to change your actions, thoughts, habits and start doing small things differently every day. Habit change happens when you start with small things. Moreover, if you want to build courage, then simply act courageously. If you do something over and over again, you build a habit. Some people develop the habit of courage whereas some people develop the habit of non-courage. 

3.     Don’t Play a Victim
People who consider themselves as a victim will rarely produce positive result. Instead you must utilise the given opportunities and turn out the difficulties into a driving force to make yourself and the world better. Mind control is the result of self-discipline and habit. You either control your mind or the mind controls you. There is no half way compromise. 

4.     Be Practical
And at last, you realize that you can't force loyalty, consistency, or even honesty.  You can't force them to keep their word, or to communicate, or to realize something special is right in front of them. You can’t make someone to put up a fight for your heart or change his/her own ways. Take a step back and reflect if your relationship has turned into battlefield of harsh words, mixed emotions, and constant bickering, you must ask yourself whether it’s worth anymore.    

It is estimated that up to 90% of our daily activities are habits. If you want to improve your time management, then you need to improve your habits.  Never ever allow ‘waiting’ to become your habit. Be fearless, live your dreams and take risks. Life is happening now and if you wait you tend to lose time. You are not required to set yourself on fire to keep other people warm. Remember your first duty is to ‘Yourself’ but it doesn’t mean that you have to be selfish. But it is necessary to be strong, capable and competent so that you can help others too.   

The act of discovering who we are, will force us to accept that we can move further than we think. Success is nothing but a few simple disciplines, practiced every day, while failure is simply a few errors in judgment, repeated everyday. 

Always be yourself, respect yourself and have faith in yourself. Ensure to make plans and organize your discipline, thoughts, and devote attention to detail for creating something worthwhile but not for criticizing your own self. Karma comes after everyone eventually. You can't get away with screwing people throughout your whole life. Don't care about others identity, or what all the problems he/she undergoes around. Sooner or later the universe will serve you the revenge that you deserve.     
    
Motivation is what gets you started, and habit is what keeps you going. It’s quite important to keep moving. There is a powerful driving force inside every human being that once unleashed can make any dream, vision or desire a reality. 

Winning is habit. Unfortunately, so is losing. Either way it is all about your choice. So choose the right habits that enrich your lifestyle!!    

Thanks for reading.

Tuesday, 14 March 2017

Four Simple Steps to Develop Good Habit




If habits are stepping stones, their choice should be the outcome of reality’s and targets’ cognitive approach. Acharya Rajneesh once proclaimed that “I am less interested in your chain-smoking but more interested in your habit. Any habit that becomes a force, a dominating force over you, is a great sin. One should therefore live more in freedom. One should be able to do things according to the situations but not according to the habits”.
1.     Control Your Thoughts
If you don't learn to control your thoughts or opinions, you will never learn to control your behaviour and if you don’t learn to control your behaviour, you will never be able to build good habits. Habit creates the appearance of justice and progress has no bigger enemy than habit.
2.     Change your thoughts & Actions
If you want to replace the bad habits with the good one, you have to change your actions, thoughts, habits and start doing small things differently every day. Habit change happens when you start with small things. Moreover, if you want to build courage, then simply act courageously. If you do something over and over again, you build a habit. Some people develop the habit of courage whereas some people develop the habit of non-courage.
3.     Don’t Play a Victim
People who consider themselves as a victim will rarely produce positive result. Instead you must utilise the given opportunities and turn out the difficulties into a driving force to make yourself and the world better. Mind control is the result of self-discipline and habit. You either control your mind or the mind controls you. There is no half way compromise.
4.     Be Practical
And at last, you realize that you can't force loyalty, consistency, or even honesty.  You can't force them to keep their word, or to communicate, or to realize something special is right in front of them. You can’t make someone to put up a fight for your heart or change his/her own ways. Take a step back and reflect if your relationship has turned into battlefield of harsh words, mixed emotions, and constant bickering, you must ask yourself whether it’s worth anymore.    
It is estimated that up to 90% of our daily activities are habits. If you want to improve your time management, then you need to improve your habits.  Never ever allow ‘waiting’ to become your habit. Be fearless, live your dreams and take risks. Life is happening now and if you wait you tend to lose time. You are not required to set yourself on fire to keep other people warm. Remember your first duty is to ‘Yourself’ but it doesn’t mean that you have to be selfish. But it is necessary to be strong, capable and competent so that you can help others too.   

The act of discovering who we are, will force us to accept that we can move further than we think. Success is nothing but a few simple disciplines, practiced every day, while failure is simply a few errors in judgment, repeated everyday. 

Always be yourself, respect yourself and have faith in yourself. Ensure to make plans and organize your discipline, thoughts, and devote attention to detail for creating something worthwhile but not for criticizing your own self. Karma comes after everyone eventually. You can't get away with screwing people throughout your whole life. Don't care about others identity, or what all the problems he/she undergoes around. Sooner or later the universe will serve you the revenge that you deserve.          

Motivation is what gets you started, and habit is what keeps you going. It’s quite important to keep moving. There is a powerful driving force inside every human being that once unleashed can make any dream, vision or desire a reality. 

Winning is habit. Unfortunately, so is losing. Either way it is all about your choice. So choose the right habits that enrich your lifestyle!!    

Thanks for reading.
               

Thursday, 30 April 2015

The Science of Living

Life has many facets: habits, aspirations, goals, significance etc. It is rare that there has been an artist who was also a good householder and a progressive human being. When I say a good householder, I mean one who facilitates the family in all respects. He not only provides for them materially but also emotionally. This is so, typically for a family man. But when we talk of an individual who doesn’t have a family they too will have to find out their goals, what they want to do in life by controlling or changing their habits. In these circumstances it is difficult to imagine an artist who is totally devoted to his/her passion for art putting similar stress on all the other aspects of life, as said above.

Therefore I think we must understand and practice the ‘Science of living’.

The first facet of this science, according to me, would be ‘Self Awareness’. An individual needs to be conscious of his own body, state of mind including thoughts, actions, ideas, feeling and interaction with others. Besides, self awareness has to be a continuous process. It’s only then that you can mould your thoughts, actions and relationship with others. Without doubt, this requires a constant review – a study that is scientific in nature. It teaches you how to go about finding solutions to the problems.


Once you are self aware, you must set your priorities. It is not only fixing the priorities but also scheduling them according to their relative importance. We must remember that when we schedule a task and provide a time slot, it is not necessary that time allocated will always be found to be sufficient. Time management is another important aspect to be reviewed from time to time. The discipline that you require for constant follow up requires a scientific approach. It should have nothing to do with the moods of the person. When a particular task is not finished as per schedule you need to provide the next slot and abide by it. This protocol alone can bring about the desired results.

  
Once we are self aware, and we know what to do and we have also fixed our priorities, it is necessary to develop a keen sense of focus. To my mind doing only one thing at a time is the best approach. As far as possible there should be no interruption. Equally important is your total mind and soul into what you are doing. One has to start living in the present, moment to moment. Deliberate effort may be required for some time but then it becomes your habit and you start navigating you life as if you are flying an airplane.


Lastly, I would say that your speech is very important. Because we have to interact with colleagues, family members and the society at large, we must choose our words and use them effectively. Any wrong choice or casual approach towards this very important aspect of human personality can be disastrous. Speech must always be clear; words should be chosen with discretion and spoken effectively. Speech helps to maintain and improve our relations in any environment.


To conclude I would like to say that a successful life in modern times requires us to know and practice the ‘Science of living’.

Thanks for reading.


Monday, 2 December 2013

How do you manage your Time?

Time Management
Time Management
I had written a poem on time some time back. I repeat some of the lines of the poems to my students to find the message deserving careful consideration. The same lines are repeated:
Value of time is often little known:
For time’s inherent wealth scanty respect is shown.
Any other possession if you happen to lose
you can hope to get it back If you choose.
Wealth of time will never return
Simple lesson though many of us don’t ever learn.
Every moment of time you must use
to achieve anything, you may choose.
 In the changing environment I think Time and its proper use have become critical. Fat salaries for corporate CEO’s require harsher targets for the team to achieve. Undoubtedly, this creates great pressure on him. He tends to lose the simple joys of life like quiet reflection in the morning besides yoga or exercise, spending quality time with his family and pursuing at least one hobby seriously that he loves the most.
The good thing for the CEO is that today he/she cannot be fooled by just sweet words or clever flattery.  Performance appraisal is based on the real time strategic figures which are computed instantly.

Therefore it is necessary for each one of us to do the following:
  1. Prepare the time log
  2.  Work out our priorities each day
  3. Use time planners
  4. Think positively and always put our plan into action.
  5. Each day the tasks can be categorized as under:
  • Group 1: Routine tasks
  • Group 2: Ongoing projects
  • Group 3: Planning and development
Ideally, the maximum time of about 50-60% should be allocated to Group 3 activities. Group 2 activities deserve 25% and Group 1 just 15 %. However in practice we find there we consume 60% of our time in routine jobs, 25% on ongoing projects and just 15% on group 3 i.e. planning and development.
Just give it a serious thought and try to make best use of your time which never comes back. You must spend some quality time with your family.

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